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INM Group Travel Expense Management eXclaims

eXclaims Travel & Expense Claims

Last Updated: 06 April 2013

Ecom Software Ltd (http://www.ecomsoftware.com), a browser based software solutions company based at the Northern Ireland Science Park, has been awarded a €50,000 contract for the provision of its eXclaims Expenses Management System by Independent News and Media (Ireland) Limited, the leading international newspaper and communications group responsible for titles including the Irish Independent, Sunday Independent, Evening Herald, Sunday World, Belfast Telegraph and Sunday Life. eXclaims is part of a suite of products created by Ecom which allow business processes to be rolled out to large numbers of users within an organisation quickly and cost-effectively. With approximately 1,000 staff in Ireland the eXclaims system will allow INM employees to remotely submit, approve and administer the processing of expenses claims on a daily basis while reducing the internal cost of the traditional paper-based system and delivering an enhanced level of management reporting.

Ronan McCarthy, deputy IT & Systems Director said "We chose to partner with Ecom Software Ltd for a number of reasons, primarily the existing partnership with our subsidiary operations in Northern Ireland where they have delivered a number of bespoke solutions. Their commitment to delivering a quality service and their ability to build relationships within our respective business units has also proven to be invaluable.

With this project our objective has been to implement a business process change within all of INM businesses on the Island of Ireland as part of our continual improvement initiatives. This in effect provides INM with controls to monitor and administer an element of our cost base more efficiently. When implemented, this solution will deliver a digital workflow for processing expense receipts on behalf of INM staff while also providing an auditable and compliant process within the Payroll and Accountancy systems”

Director of Ecom, Roger Martin, said that at a time when companies are seeking to make cut-backs, transparent and efficient internal processes have never been as important.

He added: “Our eXclaims system (http://www.exclaims.net) not only reduces staff input time through an employee self service model but generates the approval and progress emails to all involved producing a traceable audit trail of the claim. What is normally a time consuming paper based exercise can now be condensed from a 2-3 week period to 2-3 day cycle.”

“We are delighted to secure this new contract win with INM and in doing so are further on in our aim of becoming the leading IT partner in browser based work flow solutions within Ireland and the UK by providing a range of technical services, partnerships and products to our high profile client base.”

Director of Corporate Real Estate for the Northern Ireland Science Park, Mervyn Watley, said: “The eXclaims system is a perfect example of the innovative software being developed at the Park that is providing major benefits to companies across the globe. Ecom’s success once again proves that tenants at the Park are enjoying success despite the troubled economic environment.”

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Ecom Software Limited

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